Ceremonial Documents

Proclamations are ceremonial documents signed by the Mayor and issued for public awareness, charitable fundraising campaigns, arts and cultural celebrations and special honors. Ceremonial proclamations celebrate a specific point in time (day, week, or month) and are for non-commercial purposes.

To start the ceremonial document process, an individual or organization should submit a written request via email or mail. To ensure efficient processing of requests, the City asks that requests be made at least 10 business days in advance of the date the document is needed.

Requests should include:

  • Contact person’s first and last name, address, and telephone number.
  • A brief summary and/or background of the event or organization.
  • The name and date (s) of the day, week, month or event to be proclaimed.
  • Draft text for the proclamation, including 4-6 “whereas” clauses.
  • An indication of whether the proclamation should be mailed or will be picked up and the date.
  • A date when the proclamation is needed.
  • To aid with drafting, please find samples in the folder here for reference.

Please note: The Mayor reserves the right to decline any request for a Proclamation. Due to editorial content and/or space limitations, the Mayor and the Clerk’s Office reserves the right to edit all submissions. 


Submit requests to:

City of Asheville
Attn: Alex Smith, Assistant City Clerk 
Mailing: P.O. Box 7148, Asheville, NC 28802
E-mail: asmith3@ashevillenc.gov