Ceremonial Documents Last updated or reviewed on May 29, 2026 Proclamations are ceremonial documents signed by the Mayor and issued for public awareness, charitable fundraising campaigns, arts and cultural celebrations and special honors. Ceremonial proclamations celebrate a specific point in time (day, week, or month) and are for non-commercial purposes. Request Process To start the ceremonial document request process, individuals or organizations can submit a request using one of the following methods: Email: Send your request to boards@ashevillenc.gov. Mail: Send a written request to: P.O. Box 7148, Asheville, NC 28802 Important Deadline: To ensure efficient processing, please submit your request at least 10 business days before the date the document is needed. Requests should include: Contact person’s first and last name, address, and telephone number. A brief summary and/or background of the event or organization. The name and date (s) of the day, week, month or event to be proclaimed. Draft text for the proclamation, including 4-6 “whereas” clauses (Word or Google Doc format). An indication of whether the proclamation should be mailed, emailed, or picked up. A date when the proclamation is needed. To aid with drafting, please review this folder of Sample Proclamations that have been issued previously. Please note: The Mayor reserves the right to decline any request for a Proclamation. Due to editorial content and/or space limitations, the Mayor and the Clerk’s Office reserve the right to edit all submissions.
