Outdoor Special Events Office

 


 

Permitting Outdoor Special Events on Public Property

 

The Community & Economic Development Department manages outdoor special event consultations, permitting, partnerships, lease agreements, and city service coordination for all event and festival productions on city-owned propertysidewalks, streets, and parks. All outdoor special events on public property require the receipt of an application package and final approval by the City of Asheville Outdoor Special Event Team.

The Outdoor Special Events office at Community & Economic Development serves as the City’s one-stop shop for outdoor special event applicants. We work to provide the connections, resources, and guidance needed for consideration of special event uses of outdoor public space. From mobile marketing experiences to neighborhood block parties, from runs and walks for charity, to festivals and commercial filming projects, the Outdoor Special Events office works across multiple internal departments and outside agencies to help ensure seamless coordination of the approvals and support services needed for each event. Outdoor special events are ultimately approved by unanimous consent of the Outdoor Special Event Team, with all supporting City permits released to the applicant through the Outdoor Special Events office upon completion of all required components.


Got Questions? Meet the City Event Team!

Third Thursdays with the Special Event Team is an informal, monthly opportunity for event planners and organizers of all experience levels to drop in and meet with local officials who review and permit special events conducted on public AND private properties, indoors and outdoors. Bring your plans, ideas, and questions for answers and advice from a room of experts. Meet with Risk Management, Public Works, Police, Fire, Parks & Recreation, Emergency Services, Transportation, Parking Services, Environmental Health, and more. We’re here to help. No appointment required. Join us at the Public Works Building, 161 S. Charlotte Street, First Floor – Room A-109 on the Third Thursday of each month from 11:00 AM – 12:00 PM.


19-20 Outdoor Special Event Guide Cover Image

Step 1: Review the Outdoor Special Event Guide. A comprehensive guide to fees, timelines, policies, and production requirements.

Step 2: Click here if you’d like to schedule a one-on-one phone call or office visit for questions and assistance.

Step 3: Check our working calendar of the year’s public space uses currently in planning.

Step 4: Submit a Public Space Inquiry Form with your top 3 preferred locations and dates for the event. (10 months in adv. max.)

Step 5: We’ll be back in touch in 2 weeks with an invitation to apply, including a link to the required applications and forms.


outdoor special event resource librarySpecial Event Resource Library

The links to resources in this document are available for all event organizers. While not comprehensive of every item that may be needed for your event, these tools and informational resources can go a long way to help you plan the best and safest event possible. In this library, you will find supplemental application forms and documents pertaining to event safety, food service, local event service providers, property information and maps, a checklist tool for the City of Asheville’s Outdoor Special Event permitting requirements with due dates, and much more. This document is updated frequently with new information as it becomes available. You’ll want to save the doc link to your favorites!


Street Performer Guidelines

Permits are not required for sidewalk performers who wish to busk downtown during periods when sidewalks, streets, and parks are not otherwise reserved for outdoor special events. Check out the pamphlet and the full list of rules and etiquette here, or find a physical copy at the Pack Square Park Pavilion, at the Asheville Downtown Association’s brochure rack, and at Asheville City Hall.  The rules and regulations are outlined in an easy-to-digest format — first with some busking etiquette from the Asheville Buskers Collective (take two hour turns, watch your crowd size, keep your amps turned down) and second, with some rules from the City such as to avoid obstructing sidewalks, doorways or streets and provide a minimum of 6 feet of pedestrian passageway. No selling or displays of any tangible good in exchange for money or donation is allowed. Performances may only be between the hours of 10 a.m. and 10 p.m.


Map Image

Special Event Location Map (2-Week Outlook)

The locations of permitted special events on public property are one of many features available to view within the Operational Layers on the City’s ArcGIS geographic information system. Click here to view a map of outdoor special event locations, timeframes, and event contact information. The map is updated once each week for the following two-week period. The ArcGIS system also allows for additional features to be added by clicking the Layers icon in the upper right-hand corner of the map. Additional features include the locations of nearby parking garages, public restrooms, ART bus routes and stops, bike routes, greenways, parks, streets, sidewalks, and public art.

 


Outdoor Special Events on Private Property

 

You will not need to consult with or apply for permits through the Outdoor Special Events office for special uses and events held exclusively and entirely within indoor or outdoor privately-owned properties. Instead, please visit the Development Services Department located in the Public Works Building at 161 South Charlotte Street (828-259-5946) to apply for the appropriate temporary use permits with a residential or commercial permit facilitator.  A Temporary Use Permit Application for an event held on a privately-owned property will most often require:

  1. Site map showing details of proposed temporary uses
  2. Proof of property ownership or lease
  3. List of contractors (electrical, tent/inflatable rental services, construction) involved in the event
  4. An Emergency Action Plan

 


Contact Information

Jon Fillman, Outdoor Event Manager
828-259-5738

Angelica Driver, Event Coordinator
828-259-5844

Community & Economic Development Department

Asheville City Hall
70 Court Plaza, Floor 5
Asheville, NC 28801

Mailing Address
PO Box 7148,
Asheville, NC, 28802

 

 

Impact of special events report

 

Reviewed for accuracy 10/22/2019

Related Services

code purple text
Cold weather emergency shelter

When extreme cold weather is expected, the Asheville Homeless Coalition issues a Code Purple Alert. Participating homeless shelters voluntarily add space beyond their normal capacity to keep as many people as possible out of the cold. To find out when Code Purple is in effect, visit the Homeless Coalition’s Code [...]

Outdoor Special Events Office News

Community Development Block Grant (CDBG) and HOME applications now open

    The City of Asheville’s Community and Economic Development Department is now accepting applications for the Community Development Block Grant (CDBG) and HOME, “Home Investment Partnerships Program program.The application process is online, and the link to the webinar for CDBG and HOME application is here.   The deadline for applications is Friday [...]

Interior photo of Thomas Wolfe Auditorium
Thomas Wolfe Auditorium celebrates 80th anniversary with public information session to view the conceptual design for a venue transformation project

  Thomas Wolfe Auditorium set to celebrate 80 years of events this month   On Jan. 8, Thomas Wolfe Auditorium will celebrate its 80th year anniversary of providing a civic home for music, arts, and entertainment in Asheville, beginning a year-long celebration of the venue’s history and plans for potential future development. In conjunction with this announcement, the City [...]

photo collage
Asheville 2019 in review: Electric buses, election format, red pandas and more

  With 2019 nearly in the books, it’s time to take stock of City of Asheville projects and developments from the past year. Here are 10 initiatives that your City government advanced in 2019. Read about the Asheville Police Department’s accomplishments for 2019 at this link. We’ll have 2020 initiatives to look [...]