Outdoor Special Events Office


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Phase 3, Restrictions to Protect Lives During the COVID-19 Pandemic, extended through January 29, 2021

North Carolina will remain in Phase 3 through at least January 29, 2021 including a modified Stay-at-Home Early Closure Order requiring convenings outside of the home to end or pause no later than 10:00 p.m. Mass gathering limits in Phase 3 continue to allow for a maximum of 50 people outdoors in most circumstances. Physical distancing should continue to be maintained at 6′ apart, the required use of face coverings continues. Read Executive Order No. 188.  For more information on the City and County’s preparations and response to COVID-19, please visit buncombecounty.org/bcready

Updated 1/8/21: Outdoor Special Events Office Statement Regarding COVID-19 Operational Status


Google Group buttonStay Connected & Engaged – Join the Group

The Outdoor Special Events Office administers an exclusive Google Group for event organizers, businesses and entrepreneurs who use Asheville’s special events as a platform for development and growth. Group members receive general alerts and advisories, information and updates on event production, regulatory and procedure changes, and industry news on trends and best practices. Group members are encouraged to actively participate, share opportunities to collaborate on projects, ask for peer feedback on ideas, highlight new events that are in search of vendors or contracted services, even share challenges faced at special events and festivals that we can learn from. Request to join here.


Permitting Outdoor Special Events on Public Property

The Community & Economic Development Department manages outdoor special event consultations, permitting, partnerships, lease agreements, and city service coordination for all event and festival productions on city-owned propertysidewalks, streets, and parks. All outdoor special events on public property require the receipt of an application package and final approval by the City of Asheville Outdoor Special Event Team.

The Outdoor Special Events Office at Community & Economic Development serves as the City’s one-stop-shop for outdoor special event applicants. We work to provide the connections, resources, and guidance needed for consideration of special event uses of outdoor public space. From mobile marketing experiences to neighborhood block parties, from runs and walks for charity, to festivals and commercial filming projects, the Outdoor Special Events office works across multiple internal departments and outside agencies to help ensure seamless coordination of the approvals and support services needed for each event. Outdoor special events are ultimately approved by unanimous consent of the Outdoor Special Event Team, with all supporting City permits released to the applicant through the Outdoor Special Events office upon completion of all required components.

Got Questions? Meet the City Event Team – via Google Hangouts Web Conference

Click here to register for the next Web Conference with the Special Events Team held on the third Thursday of the month from 11:00 a.m. – 12:00 p.m.

Third Thursdays with the Special Event Team is an informal, monthly opportunity for event planners and organizers of all experience levels to participate in a conversation with local officials who review and permit special events conducted on public AND private properties, indoors and outdoors. Be prepared to share your plans, ideas, and questions for answers and advice from staff in Risk Management, Public Works, Police, Fire, Parks & Recreation, Emergency Services, Transportation, Parking Services, Environmental Health, and more. We’re here to help!


19-20 Outdoor Special Event Guide Cover Image

  Step 1: Review the Outdoor Special Event Guide. A comprehensive guide to fees, timelines, policies, and production requirements.

  Step 2: Click here if you’d like to schedule a one-on-one phone call or office visit for questions and assistance.

  Step 3: Check our working calendar of the year’s public space uses currently in planning.

  Step 4: Submit a Public Space Inquiry Form with your top 3 preferred locations and dates for the event. (10 months in adv. max.)

  Step 5: We’ll be back in touch in 2 weeks with an invitation to apply, including a link to the required applications and forms.

 

outdoor special event resource librarySpecial Event Resource Library

The links to resources in this document are available for all event organizers. While not comprehensive of every item that may be needed for your event, these tools and informational resources can go a long way to help you plan the best and safest event possible. In this library, you will find supplemental application forms and documents pertaining to event safety, food service, local event service providers, property information and maps, a checklist tool for the City of Asheville’s Outdoor Special Event permitting requirements with due dates, and much more. This document is updated frequently with new information as it becomes available. You’ll want to save the doc link to your favorites!

 

Street Performer Guidelines

Permits are not required for sidewalk performers who wish to busk downtown during periods when sidewalks, streets, and parks are not otherwise reserved for outdoor special events. Check out the pamphlet and the full list of rules and etiquette here, or find a physical copy at the Pack Square Park Pavilion, at the Asheville Downtown Association’s brochure rack, and at Asheville City Hall.  The rules and regulations are outlined in an easy-to-digest format — first with some busking etiquette from the Asheville Buskers Collective (take two hour turns, watch your crowd size, keep your amps turned down) and second, with some rules from the City such as to avoid obstructing sidewalks, doorways or streets and provide a minimum of 6 feet of pedestrian passageway. No selling or displays of any tangible good in exchange for money or donation is allowed. Performances may only be between the hours of 10 a.m. and 10 p.m.

 

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(Temporarily Suspended) Special Event Location Map – 2 Week Outlook

The locations of permitted special events on public property are one of many features available to view within the Operational Layers on the City’s ArcGIS geographic information system. Click here to view a map of outdoor special event locations, timeframes, and event contact information. The map is updated once each week for the following two-week period. The ArcGIS system also allows for additional features to be added by clicking the Layers icon in the upper right-hand corner of the map. Additional features include the locations of nearby parking garages, public restrooms, ART bus routes and stops, bike routes, greenways, parks, streets, sidewalks, and public art.

 


Outdoor Special Events held on a Privately-Owned Property?

You will not need to consult with or apply for permits through this office for events held exclusively and entirely within indoor or outdoor privately-owned properties. Instead, please visit the Development Services Department located in the Public Works Building at 161 South Charlotte Street (828-259-5946) to apply for the appropriate temporary use permits with a residential or commercial permit facilitator.

A Temporary Use Permit Application for an event held on a privately-owned property will most often require:

  1. Site map showing details of proposed temporary uses
  2. Proof of property ownership or lease
  3. List of contractors (electrical, tent/inflatable rental services, construction) involved in the event
  4. An Emergency Action Plan

Electronic Submittal: To submit your application electronically, please use this form to attach and transmit the application with attachments for review.  Upon receipt of the submission, a permit facilitator will be in touch to collect fees and advise of the next steps.


Contact Information

Jon Fillman, Community Event Manager
828-259-5738

Community & Economic Development Department

Asheville City Hall
70 Court Plaza, Floor 5
Asheville, NC 28801

Mailing Address
PO Box 7148,
Asheville, NC, 28802

 

 

Impact of special events report

 

Reviewed for accuracy 1/8/21

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