PURCHASING & CONTRACTING
Thank you for your interest in working with the City of Asheville. Asheville’s goal is to make doing business with the city as easy and convenient as possible.
The City of Asheville welcomes the opportunity to do business with interested merchants and vendors in the community. Asheville maintains an open door policy for all potential bidders and encourages the participation of minority and women businesses in the purchasing process. The purchasing division is responsible for making the most economical acquisition of quality materials and services that will assure the efficient use of taxpayer dollars. Like all municipalities in North Carolina, the City of Asheville’s purchasing processes are governed by NC General Statutes as well as locally established fiscal policies and procedures.
Purchasing Division Mission Statement
The mission of the purchasing division is to ensure the fair and equitable treatment of all persons involved in public purchasing, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity.
How the purchasing and contracting process works
The City of Asheville generally procures equipment, supplies, materials and some general services in one of the following ways:
- VISA procurement card (for purchases and general services less than $5,000)
- Quotes (for purchases from $5,000 to $30,000)
- Informal Bids (for purchases from $30,000 to $90,000)
- Formal Bids (for purchase above $90,000)
All purchases of $5,000 or more must be authorized through the issuance of a City of Asheville purchase order number. This number must be provided to the vendor at the time the purchase is made.
Vendors who do not accept credit cards should invoice the city.
All invoices should be sent to: Accounting Division, P.O. Box 7148, Asheville, North Carolina, 28802. The name of the department or division making the charge should be indicated on the invoice. For counter sales, a copy of the delivery ticket, with pricing identified, should be given to the employee at the time of the purchase. Invoices for purchase orders should reference the purchase order number. It is a vendor's responsibility to verify that individuals identifying themselves as city employees are current employees.
The city is NOT exempt from paying sales taxes. Our Federal Taxpayer ID No. is 56-6000224, and the city’s Resale Exemption No. is 901-1-011-12821. Asheville is exempt from Federal Excise Tax. All prices should be quoted FOB Asheville, NC.
SEE WHAT CITY DEPARTMENTS PURCHASE AND CONTRACT
Vendor Fair - Capital Projects Management
Vendor Fair - City Manager's Office
Vendor Fair - Community and Economic Development
Vendor Fair - Development Services
Vendor Fair - Finance
Vendor Fair - Fire Rescue
Vendor Fair - General Services
Vendor Fair - Human Resources
Vendor Fair - IT Services
Vendor Fair - Legal
Vendor Fair - Parks & Recreation
Vendor Fair - Planning
Vendor Fair - Police